Meeting Culture Reset Workshop
Any team, managers, project teams
Run meetings that produce decisions and accountability. Surface meeting culture, reduce overload, and generate shared norms for how the team meets.
Workshop Goal
The Problem
Run meetings that produce decisions and accountability. Surface meeting culture, reduce overload, and generate shared norms for how the team meets.
What You'll Achieve
- Surface current meeting culture and overload honestly
- Identify where meetings fail to produce decisions or accountability
- Explore meeting format preferences and tradeoffs
- Generate ideas for improving meeting effectiveness
- Align on shared meeting norms the team commits to
Facilitator Value
Safe For The Office™ handles the technology, timing, and participant experience. You focus on the conversation.
Workshop Timeline
A step-by-step structure for the full 60-minute session.
- Team Polls 12 minSurface current meeting culture, overload, and decision-making gaps.Open with: "We are going to look honestly at how we meet. No judgement — just data." Pause on any result that surprises the room.
- Team Trivia 8 minReinforce meeting best practices in a short, energising format.Keep Trivia short. It is a warm-up for the discussion, not the main event.
- Team Retrospective 12 minReflect on what is working and what is not in current meeting culture.Retrospective must occur before Idea Storm. Understand the current state before generating solutions.
- Idea Storm 12 minGenerate ideas for improving meeting effectiveness and reducing overload.Focus on meeting practices and culture — not individual meeting behaviour. Ideas should be things the team can adopt together.
- Priority Poker 12 minAlign on the shared meeting norms the team commits to.After reveal: "This is what the team said matters most. These become our meeting agreements."
Facilitator Guide
Key Notes
- Keep discussion focused on meeting practices and culture — not individual meeting behaviour.
- Retrospective before Idea Storm is essential — understand current state before generating solutions.
- Polls are the diagnostic core. Pause on any result that surprises the room.
- The output of Priority Poker should become the team's meeting agreements.
- Close by reading the top-voted norms aloud and asking: "Do we commit to these?"
Discussion Tips
- Which meeting on our calendar could be replaced with an email?
- How often do our meetings end with a clear decision and clear ownership?
- What would our ideal meeting culture look like?
Closing Prompts
- "What's one meeting norm you're committing to after today?"
- "What's one meeting you're going to change or cancel this week?"
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Ready to run this workshop?
Safe For The Office™ guides you through every step. No facilitation experience required.